How does ActionNotes capture notes at a conference?

You can capture notes via text, voice recording, or photo. Just open the app or send a WhatsApp message — AI processes everything in real time, extracting key entities, action items, and topics.

What happens when I scan a business card?

Point your camera at any business card. AI extracts the name, email, phone, company, title, and LinkedIn profile, then auto-creates a contact with full meeting context attached.

Can I use ActionNotes without installing an app?

Yes! ActionNotes works via WhatsApp — just send a text, voice note, or photo to your ActionNotes number. You can also use the web app on any device.

What does the AI report include?

Each report includes an executive summary, prioritized action items, contact highlights with relationship scores, key topics discussed, and sentiment analysis — generated in one click.

Absolutely. All data is encrypted in transit and at rest. Your conference notes and contacts are private to you. We never share or sell your data.

How does team collaboration work?

Create a team, invite members with role-based permissions (Owner, Admin, Member), and share conference sessions. ActionNotes merges contacts captured by different team members into a de-duplicated directory, provides an aggregated activity feed, and gives admins an analytics dashboard showing member contributions and contact coverage.

Can I integrate ActionNotes with my CRM?

Yes. Team plans include webhook integrations with Zapier, HubSpot, and Zoho CRM. You can push events like new contacts, notes, and action items directly to your existing tools — with HMAC-SHA256 signed payloads for security.

Back to Blog

March 5, 2026|ActionNotes.ai

The Hardest Part of Conferences Isn't Networking. It's Follow-Up.

Conference networking and follow-up with ActionNotes.ai

I just got back from International Confex in London, and like most conferences, it was packed with great conversations, new contacts, and interesting partnership opportunities.

But the real challenge with conferences is never the event itself. It is what happens after.

You come back with dozens of conversations, business cards, and LinkedIn connections. Then you try to remember:

Who asked for the one pager
Who wanted a meeting next week
Who mentioned a potential partnership
Who offered to introduce you to someone

This year I handled it very differently by using ActionNotes.ai.

Instead of trying to remember everything later, I captured the context of every conversation in real time.

When I met Alex Powell (CEO of EventR), I simply took a photo of his business card and recorded a short note about our discussion. ActionNotes automatically linked the contact, extracted the information, and generated a follow up task to explore a WhatsApp messaging pilot with EventR.

In another conversation I recorded a quick voice note:

“I was here with Jenny Bates from Club Sports and Events. I want to follow up next week on showcasing our WhatsApp solution.”

That short note automatically became a structured follow up task and outreach reminder.

By the end of the event, the system had already organized:

3 action items
Clear follow up priorities
Direct email and LinkedIn outreach buttons
Contacts linked to the original conversation context

At the end of the day ActionNotes generated a conference report summarizing all meetings and opportunities.

The report highlighted things like:

Strong demand for WhatsApp first attendee messaging
Potential partnerships with event platforms like EventR and Ordinate
Warm introductions to decision makers across the event tech ecosystem

The report even suggested specific next steps such as sending one pagers, scheduling partnership calls, and following up with potential channel partners.

What I like most is how simple the workflow is

How ActionNotes works

1. Capture a conversation

Record a voice note, take a photo of a business card, or write a quick note

2. AI processes the information

Extracts contacts, creates action items, suggests follow ups

3. Everything becomes structured

Tasks, contacts, follow up emails, event summaries

4. Daily conference report

Generated insights and next steps from all your meetings

Instead of spending hours after the conference trying to reconstruct conversations, I left Confex with a clear pipeline of meetings, follow ups, and partnership opportunities already organized.

For anyone who attends conferences regularly, this solves a real problem.

If networking is a big part of your work, I highly recommend checking out ActionNotes.ai.

Curious to hear from others who attended International Confex this year. What were your biggest takeaways?

Try ActionNotes at your next conference

Get lifetime access for just $19 — early bird pricing.

Get Early Bird Access